Cancellation & Refund Policy

Cancellation & Refund Policy

cancellations

Field Seminar Cancellation and Refund Policy

If you cancel within seven calendar days of your registration date, your payment is refundable less a $50 per person per course processing fee. On the eighth calendar day from the date of registration, 100% of registration payments will be forfeited. If lodging is cancelled after the eighth calendar day from the date of registration, 100% of lodging payments will be forfeited. Applicable taxes will be refunded in the event of program or lodging cancellations. We reserve the right to cancel a course up to 30 days before the first class day. If we cancel, you will receive a full refund of your payment. We regret that the Institute cannot make exceptions to the refund policy for any reason, including but not limited to illness, travel delays, emergencies, or weather. We urge you to take out accident, baggage, and trip cancellation insurance through a travel agent or website such as TravelGuard.com. Travel insurance can help protect you against financial loss if you must cancel or interrupt your trip.

Lodging and Learning Cancellation and Refund Policy

For packages, 60-day notice is required to receive full refund of your deposit amount. Cancellations made between 30-60 days will result in 50% forfeiture of package cost. Cancellations made within 30 days of arrival result in 100% forfeiture of package cost. We recommend the purchase of travel insurance to help protect you against financial loss if you must cancel or interrupt your trip due to unforeseen circumstances. For more information about travel insurance please ask our representative when booking your reservation.

Private Tours Cancellation and Refund Policy

If you cancel within seven calendar days of your registration date, your payment is refundable less a $50 per group processing fee. On the eighth calendar day from the date of registration, 100% of your payment will be forfeited. If lodging is cancelled after the eighth calendar day from the date of registration, 100% of lodging payments will be forfeited. Applicable taxes will be refunded in the event of program or lodging cancellations. If Yellowstone Forever must cancel a private tour due to unforeseen circumstances, you will receive a full refund of your payment. We regret that the Institute cannot make exceptions to the refund policy for any reason, including but not limited to illness, travel delays, emergencies, or weather. We urge you to take out accident, baggage, and trip cancellation insurance through a travel agent or website such as TravelGuard.com. Travel insurance can help protect you against financial loss if you must cancel or interrupt your trip.

Youth Programs Cancellation and Refund Policy

If you cancel more than 90 calendar days from your program start date, you may reschedule within 12 months of your original program start date with no penalty. Groups may only utilize this option once per calendar year and will be subject to additional fees if the rescheduled program falls into the following year’s increased fee schedule. If you choose not to reschedule your program, there will be a cancellation penalty of 25% of the total program and lodging fee. If you cancel within 90 days of your program start date, the cancellation penalty of 25% of program fees and lodging applies regardless if you reschedule your program within 12 months. Applicable taxes will be refunded in the event of program or lodging cancellations. If Yellowstone Forever must cancel a program due to unforeseen circumstances, you will receive a full refund of your payment. We regret that the Institute cannot make exceptions to the refund policy for any reason, including but not limited to illness, travel delays, emergencies, or weather. We urge you to take out accident, baggage, and trip cancellation insurance through a travel agent or website such as TravelGuard.com. Travel insurance can help protect you against financial loss if you must cancel or interrupt your trip.